My Workspace
Your personal hub — every screen that belongs to you, in one place.
Overview
My Workspace is the personal productivity mode in TotalApp. Unlike the team-facing modules (Project Management, HR, Finance), every screen here is scoped to you — your tasks, your notes, your documents, your reports. Switch to Workspace mode from the mode switcher in the top header to access all screens listed below from the sidebar.
Workspace Mode
Workspace mode is one of TotalApp's built-in App Modes. Enable it via Settings → App Modes → Workspace or click the mode switcher in the header. All My* screens are only visible in the sidebar when Workspace mode (or a mode that includes these views) is active.
Screen preview
A quick look at the screen. Use the toggle in the corner to switch between the dark and light themes.
Business overview across departments
Screens in My Workspace
The following 13 screens make up the Workspace mode. Click any screen name to jump to its documentation.
My Apps
Personalised app launcher showing all active screens with gradients and quick access.
My Projects
All projects you own or are a member of, with AI Assistant support.
My Tasks
Unified task list across every project — filter by status, priority, due date.
My Notes
Tabbed markdown notes with AI Assistant to search and summarise your writing.
My Workflows
Saved automation workflows with AI-powered workflow assistant.
My Documents
Rich-text documents you have created or imported, organised by category.
My Presentations
AI-generated slide decks with full-screen viewer and edit mode.
My Diagrams
Flowcharts, mind maps, and architecture diagrams you have drawn or generated.
My Courses
Courses you are enrolled in or have created in the LMS module.
My Tests
Quizzes and assessments you have taken or authored in the Quiz Engine.
My Schedule
Personal planner and calendar for meetings, deadlines, and reminders.
My Creations
Images, videos, and other media assets you have generated with Creator Tools.
My Reports
AI-generated reports saved from the Ecommerce, HR, and other report assistants.
Quick Start
- Click the mode switcher in the top header and select Workspace.
- The sidebar updates to show all My* screens under the My Workspace group.
- Navigate to any screen — your data is pre-loaded from the server on first visit.
- Use the AI Assistant panel (where available) by clicking the "AI Assistant" tab on the right edge of the screen.
Tip — Pin Workspace to your sidebar
Go to Settings → App Modes and toggle Workspace on. The mode then appears permanently in the mode switcher so you can switch to it with one click from anywhere in the app.
Data Ownership & Scoping
Every screen in My Workspace is scoped to the logged-in user's employeeId. Data created in one user's workspace is never visible to another user unless explicitly shared. This scoping applies to:
- Tasks assigned to you (My Tasks)
- Notes you have created (My Notes)
- Projects you own or are a member of (My Projects)
- Documents, presentations, diagrams, reports you have saved
Shared content note
My Tasks shows tasks assigned to you from any project — including projects owned by other users. Visibility is by assignment, not by ownership.