Secure IP & R&D Data Sharing

Protect invention disclosures, patent drafts and research data, and share with attorneys, licensees and research partners through controlled, traceable links.

What this group does

Unpublished inventions and research results are among the most valuable assets an organisation holds, and premature disclosure can destroy their value. Secure IP & R&D Data Sharing lets the Patent & R&D add-on protect disclosures, drafts, lab notebooks and agreements, and exchange them with patent attorneys, licensees and research partners under controlled, traceable conditions — so innovation moves quickly without risking confidentiality.

IP & R&D files

→

Encrypted, watermarked, permissioned

→

Approved release

→

Traceable access & audit

Screen previews

A quick look at the screens. Use the toggle in the corner of each preview to switch between the dark and light themes.

app.totalapp.app/patent-rd-ops/secure-ip-data

Invention-disclosure-ID-0142.pdf — Encrypted

Protected

Patent-draft-PT-2026-031.docx — Watermarked

Watermarked

Lab-notebook-Q3.pdf

View-only

IP file access — audit

Logged

Secure IP data: masking, watermarks and audit

app.totalapp.app/patent-rd-ops/secure-sharing

Filing-draft-PT-2026-031.docx — Patent attorney

OTP link · 7 days

License-terms-LIC-0042.pdf — Licensee

Pending approval

Trial-dataset-R-207.zip — University partner

View-only

Guest access — Grant auditor

Expired

Secure sharing with attorneys, licensees and research partners

Challenges it addresses

Challenge	Why it matters
Unpublished know-how	Invention disclosures and drafts must stay confidential until filing or publication.
Proof of access and authorship	A trustworthy history of who saw and changed a document supports priority and ownership claims.
Large research data	Datasets and lab records are large and must be shared quickly.
External collaborators	Patent attorneys, licensees, universities and grant auditors need documents without broad system access.
Work in the lab and in the field	Researchers need secure access on any device.

Key features

Encryption — IP and R&D files are protected in transit and at rest.
Role-based access — permissions by project, lab or inventor team, so people see only what they need.
Watermarking & tracking — user-specific identifiers show who viewed or modified a document.
Sensitive-data masking — unpublished or personal content is masked where full detail is not required.
OTP-protected, expiring links — share with external parties without creating accounts; set expiry and per-recipient rights.
Approve before sending — outgoing files wait for an authorized approver.
Remote and mobile access — secure access from the lab or on the move, with metadata search to find records fast.
Audit trails & reporting — a complete history of access supports audits, grant reviews and ownership disputes.

How it fits your Patent & R&D workflows

Where you work	What secure sharing adds
Patent Registry & IP Setup	Filing drafts and registry documents are shared with patent attorneys through approved links.
Prior Art & FTO	Search results and opinions stay permissioned and traceable.
Literature & R&D Synthesis	Research notes and datasets are shared view-only with partners.
Grants & Compliance	Milestone reports and licensing agreements reach funders and licensees with approval; every access is logged.

Business value

Protected know-how — unpublished inventions stay confidential throughout their lifecycle.
Audit-ready innovation — complete access history supports grant audits and ownership claims.
Faster collaboration — one secure path replaces ad-hoc email and file-transfer tools.
Confident external exchange — share what is needed, see who received it, and stop access when it expires.