Secure Patient Data & Sharing

Protect patient records, imaging and lab files, and share with insurers, labs and partner clinics through controlled, traceable links.

What this group does

Clinics and hospitals hold some of the most sensitive data there is. Secure Patient Data & Sharing lets the Healthcare add-on protect patient records, imaging and lab files, and exchange documents with insurers, laboratories and partner clinics under controlled, traceable conditions — so clinical work moves quickly without weakening privacy or compliance.

Patient & clinical files

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Encrypted, masked, permissioned

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Approved release

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Traceable access & audit

Screen previews

A quick look at the screens. Use the toggle in the corner of each preview to switch between the dark and light themes.

app.totalapp.app/healthcare/secure-data

Discharge-summary-118.pdf — Encrypted

Protected

MRI-report-A.-Davis.pdf — Masked

Masked

Lab-results-CBC-204.xlsx

View-only

Record access — audit

Logged

Secure patient data: protected files, masking and audit

app.totalapp.app/healthcare/secure-sharing

Referral-pack-A.-Davis.zip — Partner clinic

OTP link · 7 days

Pre-authorisation-claim-77.pdf — Insurer

Pending approval

Imaging-CT-204.dcm — Radiology

View-only

Guest access — Auditor

Expired

Secure sharing and referrals: OTP links, view-only access and approvals

Challenges it addresses

Challenge	Why it matters
Patient privacy	Records, imaging and results are highly sensitive and a prime target for breaches and insider misuse.
Regulatory compliance	Healthcare regulation (for example HIPAA-aligned protocols and KVKK/GDPR) demands strict protection and complete audit capability.
Large clinical files	Imaging and diagnostic files are large and must be shared quickly yet securely.
Sharing outside the facility	Insurers, referral partners and auditors need documents without broad access to your systems.
Mobile clinical work	Staff on wards and in remote clinics need secure access on any device.

Key features

Encryption — clinical files are protected in transit and at rest.
Role-based access — permissions by department, ward or clinician, so people see only what they need.
Sensitive-data masking — identifying fields are masked where full detail is not required.
Watermarking & tracking — user-specific identifiers show who viewed or modified a file.
OTP-protected, expiring links — share with insurers and partner clinics without creating accounts; set expiry and per-recipient rights.
Approve before sending — outgoing files wait for an authorized approver.
Remote and mobile access — secure access from wards, clinics and remote locations, with metadata search to find records fast.
Audit trails & reporting — a complete history of access supports audits and regulator requests.

How it fits your clinical workflows

Where you work	What secure sharing adds
Patient Flow	Discharge and referral documents are released with approval and traced.
Clinical Resources	Equipment and staffing documents stay permissioned by department.
Diagnostics & Lab	Imaging and lab results are shared quickly and securely with referring parties.
Regulatory & Insurance	Pre-authorisation and billing files reach insurers through expiring links; every access is logged for audits.

Business value

Protected patient privacy — sensitive data stays confidential throughout its lifecycle.
Audit-ready operations — complete access history supports compliance and accreditation.
Faster collaboration — one secure path replaces ad-hoc email and media transfers.
Confident partner exchange — share what is needed, see who received it, and stop access when it expires.