Employee Skills
Manage your workforce competency map with a skill matrix, proficiency assessments, and training tracking.
Skill Matrix
The Employee Skills screen maintains a skill and competency record for every employee. Three view modes (List, Grid, Matrix) let you explore the data from different angles.
Skills vs. Capabilities — Two Different Systems
Skills here are an open, free-text ability bank (e.g. "Python", "Public Speaking") used purely for competency tracking and training gap analysis. They are a separate concept from Capabilities — a fixed 15-value list (Technician, Operator, Approver, etc.) set on the Work & Position tab of an employee's Personnel profile, which system dropdowns across the app (Preventive Maintenance, Dispatch Board, Approval Workflow, and more) filter on to decide who can be assigned. Adding a skill named "Technician" here has no effect on those assignment dropdowns — only the Capabilities field does.
Matrix View
Employees appear as rows, skills as columns. The color-coded cell at each intersection shows the proficiency level at a glance.
Competency Card
An individual skill profile card for each employee. Contribution score, certifications, and development areas are shown together.
Training Tracking
Record planned and completed training sessions. When training is completed, the related skill updates automatically.
Gap Analysis
Compare required skills for a role or project with current competencies. Identify gaps and plan targeted training.
Screen previews
A quick look at the screens. Use the toggle in the corner of each preview to switch between the dark and light themes.
Searchable skill bank
Card, list and hierarchy views
Skill tracking synced with HR
Skills matrix
Proficiency Levels
| Level | Description | Color Code |
|---|---|---|
| Beginner (1) | Basic awareness; requires guidance | Red |
| Developing (2) | Limited independence; needs frequent support | Orange |
| Proficient (3) | Can work independently; handles standard situations | Yellow |
| Advanced (4) | Handles complex situations; mentors others | Light Green |
| Expert (5) | Recognized authority; contributes strategically | Dark Green |
Adding a Skill
- Go to an employee profile or select an employee in the Skills screen.
- Click + Add Skill.
- Choose the skill name, category (Technical / Managerial / Personal Development), and proficiency level (1–5).
- Optionally add the last assessment date and certification details.
- Click Save. The skill appears in the matrix view immediately.
Tip
Keep skill names consistent (e.g. always write “Python”, not “python” or “Python 3”). Inconsistent names create separate columns in the matrix view.
Filtering and Search
Use the filter bar at the top of the matrix to narrow your view:
- Department filter — show only employees from a specific department
- Skill category filter — display a single category (e.g. Technical only)
- Search box — type an employee name or skill name to highlight matching rows or columns
- Gap filter — show only cells where the employee is below the required proficiency level