Secure File Sharing & IP Protection

Share large CAD and design files securely, protect intellectual property with granular permissions and watermarking, and give teams secure remote and mobile access.

What this screen group does

Manufacturing and engineering teams work on large-scale projects that generate vast amounts of data — blueprints, design files and proprietary intellectual property. Secure File Sharing & IP Protection lets the Manufacturing add-on share large files, protect sensitive designs and collaborate across teams, contractors, suppliers and clients, from the plant, the site or the office.

Design & project files

→

Encrypted, permissioned share

→

Watermarked & tracked access

Challenges it addresses

Challenge	Why it matters
Protecting intellectual property	Sensitive designs, proprietary technologies and confidential project data need robust security to prevent unauthorized access or theft.
Sending and receiving large files	Large CAD drawings, BIM files and other high-volume data must be shared securely and efficiently.
Remote and mobile access	Distributed teams and on-site professionals need secure access to project data anytime, anywhere.
IT-OT data sharing	Integrating and securely sharing data across IT and OT systems is essential for efficiency and collaboration.
Advanced filtering and searching	Vast amounts of project data demand advanced search and metadata filtering to locate specific files quickly.

Screen preview

A quick look at the screen. Use the toggle in the corner to switch between the dark and light themes.

app.totalapp.app/manufacturing/secure-files

Secure Files Assistant

IP protection & secure sharing

Send the Gearbox-CAD-v7 package to our supplier in Poznan.

Gearbox-CAD-v7 — 2.4 GB
• Encrypted in transit, view-only for the supplier
• User-specific watermark applied to every drawing
• Link expires in 7 days; access is logged
📌 Approval required from the Design Lead before it is released.

Who opened the Gearbox-CAD-v7 folder this week?

Access Log — Gearbox-CAD-v7
• 14 views, 3 downloads, 0 external shares
• M. Kowalski (Poznan supplier): 6 views, view-only
• 1 denied attempt from an unmanaged device

Ask about files, access, sharing...

Secure Files Assistant: protected sharing and access log

Key features

Secure sharing of large files — send and receive large files with robust encryption, so sensitive project data stays protected in transit. Complex CAD drawings and high-resolution design files move quickly and securely.
Intellectual-property protection — granular access controls, user-specific permissions and advanced encryption secure proprietary designs, patents and project information. Watermarking and tracking show who accessed or modified critical files.
Remote and mobile access — teams collaborate from construction sites, offices or remote locations without compromising data security.
IT-OT data sharing — bridges IT and OT environments so operational data is shared securely across systems and project teams work from accurate, up-to-date information.
Advanced filtering and search — powerful metadata search and filtering locate specific project files, drawings or records, reducing downtime and improving productivity.

How it fits your production workflow

Where you work	What secure file sharing adds
Bill of Materials & Products	CAD drawings and design packages stay attached to the right product and are shared with view-only, watermarked access.
Work Instructions	Drawings and instruction files reach the shop floor on any device, with access tracked.
Work Orders & Scheduling	Supporting documents move between planners, contractors and suppliers under user-specific permissions.
Shop Floor & Maintenance	Operational (OT) data and service documents are shared securely with IT and external partners.

Business value

Enhanced collaboration across teams and partners — secure, efficient file sharing among internal teams, contractors and clients keeps projects moving.
Protection of sensitive data and IP — encryption, watermarking and user-based permissions safeguard designs from unauthorized access or misuse.
Operational efficiency with remote and mobile access — secure access from any device or location keeps work continuous.
Streamlined data management — metadata search and filtering make retrieving large volumes of data faster.
Compliance with industry standards — robust security and audit capabilities support data-protection regulations and industry standards.