Secure Farm Data & Field Sharing

Protect certificates, crop recipes and lab results, give crews secure mobile access and share with partners through controlled links.

What this group does

A farm runs on records: organic and quality certificates, traceability data, proprietary crop recipes, agronomic SOPs and lab results. Secure Farm Data & Field Sharing lets the Agriculture add-on protect those records, give crews secure access from greenhouses and fields, and share documents with buyers, agronomists and auditors under controlled, traceable conditions.

Farm & lab records

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Encrypted, permissioned

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Approved release

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Traceable partner access

Screen previews

A quick look at the screens. Use the toggle in the corner of each preview to switch between the dark and light themes.

app.totalapp.app/agriculture/secure-data

Organic-certificate-2026.pdf — Encrypted

Protected

Crop-recipe-tomato-v3.pdf — Watermarked

Traceable

Lab-results-batch-118.xlsx

View-only

Secure farm data: protected records, watermarks and audit

app.totalapp.app/agriculture/field-sharing

Harvest-report-W24.pdf — Buyer

OTP link · 7 days

Export-docs-batch-92.zip

Pending approval

Guest access — Auditor

Expired

Field data sharing: OTP links, view-only access and approvals

Challenges it addresses

Challenge	Why it matters
Protecting know-how	Crop recipes, agronomic SOPs and yield data are competitive assets that need protection from unauthorized access or copying.
Certification and buyer audits	Certificates and traceability evidence must be available, unaltered and provably accessed only by the right people.
Work in the field	Crews in greenhouses and fields need secure access to project data anytime, anywhere, on any device.
Sensor and machine data	Climate, soil and equipment data from operational (OT) systems must reach the office securely.
Sharing with outsiders	Buyers, agronomists and inspectors need documents without receiving broad access to your systems.

Key features

Encryption — farm, lab and certification files are protected in transit and at rest.
Role-based access — permissions by farm, field, crew or role, so people see only what concerns them.
Watermarking & tracking — user-specific identifiers on shared recipes and SOPs show who accessed or modified a file.
Remote and mobile access — secure access to project files from greenhouses, fields and offices.
IT-OT data sharing — sensor, climate and machinery data moves between operational systems and the office through controlled, approved transfers.
OTP-protected, expiring links — invite outsiders without accounts, with expiry dates and per-recipient rights.
Approve before sending — outgoing files wait for an authorized approver.
Advanced search & audit trails — metadata search finds records fast; complete audit trails support certification and regulatory requests.

How it fits your farm workflows

Where you work	What secure sharing adds
Fields & Greenhouses	Soil, water and IoT climate data reaches the office; field crews open records on mobile.
Crop Recipes	Proprietary recipes are permissioned and watermarked when shared with agronomists.
Target Harvests & Traceability	Harvest and traceability reports go to buyers through expiring, approved links.
Agronomic SOPs & Quality	SOPs, checklists and certificates are versioned, protected and audit-ready.

Business value

Protected know-how — recipes and yield data stay confidential.
Audit-ready records — certification and buyer audits are answered from a complete history.
Connected field and office — crews and managers work from the same, current information.
Safe partner collaboration — share what is needed, nothing more, and see who received it.