Collaboration Overview

Build team projects, share resources, and create content together with TotalApp's collaboration features.

Overview

TotalApp's Collaboration tools let teams work together in real time on a single platform. You can create shared projects, give the whole team access to resources, and track progress together.

Collaboration features work across all TotalApp modes, supporting teamwork in every area from project management to finance, HR and e-commerce.

Collaboration Philosophy

Great work comes from collaboration. TotalApp's collaboration tools are designed for sharing and building together. Everyone on your team, whether in the office, remote or in a different time zone, can contribute on equal terms.

Screen preview

A quick look at the screens. Use the toggle in the corner of each preview to switch between the dark and light themes.

totalapp.app · #backend-team

# backend-team 8 members · 2 online

Huddle

Start a Huddle in #backend-team

Team members will see a live indicator and can join instantly.

Start a huddle in a channel

Key Collaboration Features

👥 Team Projects

Create shared projects that multiple users can contribute to. Every member can assign tasks, add comments and track progress. See Channels.

💬 Collab Chat

In-project instant messaging and workflow notifications, organized by channel. See Collab Chat.

🎯 Visual Sync

Real-time whiteboard and diagram sharing. Multiple users can draw and edit on the same canvas at once. See Visual Sync.

📅 Meeting & Huddle

Schedule team meetings, take notes and record decisions, or start an instant huddle. See Meeting & Huddle.

📋 My Boards

Personal and shared kanban boards. Drag tasks between columns to prioritize and complete them. See My Boards.

🖥️ Screen & File Sharing

Share your screen live and exchange files with teammates. See Screen Sharing and File Sharing.

Team Roles and Permissions

TotalApp provides fine-grained access control in shared projects. Assign each member the right role to keep your data secure.

Role	Permissions
Owner	Full control: create and delete projects, manage members, change settings, and full access to all content
Admin	Can invite members, edit content and configure project settings; cannot delete the project
Member	Can view and edit: create tasks, add comments and upload files; cannot invite members
Guest	View-only: read access; cannot edit or add any content

Getting Started with Collaboration

Starting team collaboration in TotalApp takes just a few steps:

Create a Team: Create a new team under Settings → Team and give it a name.
Invite Members: Invite team members by email. You can assign roles during the invitation.
Create a Project: Open a new project in Project Management mode and share it with your team.
Work Together: Assign tasks, open chat channels, draw on whiteboards and schedule meetings.

Quick Start Tip

As a first step, create a chat channel and invite your team members to it. The channel becomes a central communication point for all notifications and workflow updates.

Frequently Asked Questions

How many members can I add to a team?

The member limit depends on your subscription plan. Check your plan details under Settings → Subscription for the exact limit.

What can guest users access?

Guest users can only view the projects they were invited to. They cannot edit, comment or create new content.

How does real-time collaboration work?

TotalApp uses WebSocket technology to deliver changes instantly to all connected users. On whiteboards, several cursors are visible at the same time.