Warehouse & Logistics
Inventory management, pick & pack, quality control, and returns processing.
What's Included
TotalApp's Warehouse module covers the complete physical goods workflow — from receiving stock and tracking bin locations, to fulfilling orders through pick & pack, to inspecting quality on inbound and outbound goods, to processing returns. Four screens handle these distinct phases of warehouse operations.
All four screens support the Dual Style System — they look and feel like a dark glassmorphism workstation by default, but can be switched to a light corporate ("enterprise") aesthetic in Settings. This means warehouse staff who prefer a traditional ERP look can use the same data as those who prefer the modern dark interface.
Connected to Purchase
Goods received against a Purchase Order in the Purchase module flow automatically into Warehouse Inventory as a stock receipt. There is no manual double-entry. The purchase-to-stock pipeline is: raise PO in Purchase → approve → receive goods → Warehouse Inventory updates automatically.
Screen preview
A quick look at the screens. Use the toggle in the corner of each preview to switch between the dark and light themes.
Inbound batch QC checklist
Feature Overview
Inventory Management
Real-time stock levels across all warehouse locations. SKU management, reorder points, low-stock alerts, and full movement history. Multi-bin location codes.
Pick & Pack
Order fulfillment pipeline: pick list generation → item scanning → packing → shipping. Status tracking visible to customer-facing systems. Batch picking for efficiency.
Quality Control
Inspection checklists for inbound and outbound goods. Pass, fail, or rework dispositions. Defect logging with photos and root-cause analysis.
RMA Returns
Return merchandise authorisation workflow. Customer returns and supplier returns. Disposition: restock, scrap, or send to QC for inspection.
Dual Style System
All Warehouse screens support two visual styles. Toggle between them in Settings → Appearance → Screen Style:
- Workstation (default) — dark glass aesthetic matching the rest of TotalApp. Ghost/glow action buttons. Best for power users working long shifts who prefer low eye strain.
- Enterprise — light corporate style with white backgrounds, solid borders, and filled action buttons (similar to Odoo or SAP). Best for clients who are migrating from a traditional ERP and want a familiar look.
The data and functionality are identical in both styles. Switching styles is instant and affects all Warehouse screens simultaneously — there is no per-screen setting.
Warehouse Workflow
The four Warehouse screens follow the natural lifecycle of physical goods in a warehouse operation:
Not every organisation runs every step. Quality Control is optional and can be bypassed for low-risk shipments. RMA Returns is only needed when customer returns are expected. Configure which steps are active in Settings → App Modes → Warehouse.
Getting Started
- Set up your product catalog — add products in the Purchase → Products & Variants screen. Each product needs a SKU, category, and unit of measure before it can be tracked in inventory.
- Define warehouse locations — open Inventory Management and add your bin location codes (e.g. A1, B3, ZONE-C-SHELF-2). Use a consistent format that matches your physical labels.
- Receive initial stock — create a stock receipt for your opening inventory quantities. Assign each item to its bin location.
- Process first order — open Pick & Pack, find the first order, generate the pick list, check items as picked, pack, and ship.
- Set up QC checklists — if quality inspection is required, open Quality Control and create product-category checklists. Assign the checklist to the first inbound shipment.