Quick Start
Get TotalApp running in minutes — from sign-up to your first workflow.
Step 1 — Sign Up & Log In
Go to app.totalapp.app and create a free account. You can sign up with Google or set a password directly. After logging in you land on the My Workspace hub — your starting point for everything.
Already have an invite?
If a TenantAdmin sent you an invite link, open it first. Your account will be automatically connected to their workspace on first login.
Step 2 — Choose Your App Mode
TotalApp organises its screens into App Modes — focused workspaces for each domain. Click the mode switcher in the top header to activate the modes relevant to you:
Project Management
Kanban boards, timelines, task lists, notes, and team collaboration tools.
Finance
Invoicing, payroll, bank reconciliation, budgets, and financial accounts.
Human Resources
Employee directory, leave management, performance tracking, and recruitment.
Creator
Image, video, audio generation tools, presentation wizard, and doc view terminal.
Warehouse
Inventory management, stock tracking, pick-and-pack workflows, and warehouse operations.
Logistics
Shipment tracking, route optimization, delivery management, and logistics analytics.
Security
System monitoring, access control, security alerts, and compliance tracking.
Analytics
Business intelligence, custom reports, data visualizations, and KPI dashboards.
Automation
Workflow automation, triggers and actions, scheduled tasks, and process orchestration.
API & Integration
External system integration, API endpoints, webhooks, and data synchronization.
Quality Control
Product testing, defect tracking, quality metrics, and compliance verification.
Bank Reconciliation
Automatic matching with bank statements, discrepancy detection, and seamless reconciliation workflows.
Audit & Compliance
Track all financial changes with audit trails, user actions, and permission modifications for full transparency.
Step 3 — Add Screens to Your Sidebar
Each App Mode comes with a default set of screens. To add more, click the + button at the bottom of the sidebar to open the Manage Screens modal. Toggle any screen on or off — changes apply instantly.
Step 4 — Create Your First Workflow
The Workflow Editor is TotalApp's automation canvas. Open it from the sidebar (Automation mode) and drag nodes onto the canvas to build a pipeline:
- Drag a Text Input node from the left palette onto the canvas.
- Drag a Blog Writer node and connect it to the Text Input.
- Click Run — the AI generates a blog post from your input text.
- Add an Output → Modal View node to display the result in a viewer.
Running a Workflow
Press the green Run button in the top toolbar. Each node executes in sequence — you can watch the data flow through the graph in real time.
Step 5 — Invite Your Team
Go to Settings → Company → Members to invite colleagues. Enter their email address and assign a role:
| Role | Permissions |
|---|---|
| TenantAdmin | Full access — can invite members, manage settings, see all data |
| TenantUser | Standard member — can view and edit data within the tenant |
The invitee receives an email with a link. Gmail users can click "Continue with Google" to join in one step.
Keyboard Shortcuts
| Shortcut | Action |
|---|---|
| Ctrl K | Open documentation search |
| Ctrl / | Toggle sidebar collapse |
| Esc | Close any open modal |
| Ctrl S | Save current form / workflow |
| Ctrl Z | Undo last canvas action (Workflow Editor) |
What's Next?
TotalApp Overview
Understand the platform architecture, core concepts, and how modules connect.
Using the Editor
Deep dive into the Workflow Editor — nodes, connections, and execution.
App Modes
Learn how to configure and switch between different App Modes.
My Apps
Customise your visual app launcher and pin your most-used screens.