Search by Tags

Tag-Powered Search

Search by Tags gives every module in TotalApp an intelligent product finder. Instead of keyword-only search, you can combine tags with Boolean logic to express precise queries: "show me all active products that are tagged 'electronics' AND 'refurbished' but NOT 'discontinued'". Results update in real time across Ecommerce, Warehouse, Purchase, and CRM simultaneously.

Instant Cross-Module Results

A tag search runs across every module your workspace has data in. One query surfaces the same product's ecommerce listing, warehouse stock level, open purchase orders, and CRM deal history — all in a single results view.

Search Syntax

Query Type	Example	Matches
Single tag	`electronics`	Any product tagged "electronics"
AND (both)	`electronics refurbished`	Products tagged both words
OR (either)	`electronics OR computers`	Products tagged either word
NOT (exclude)	`electronics NOT discontinued`	Electronics that are not discontinued
Category	`category:footwear`	All products in the Footwear category tree
Wildcard	`summer-*`	All tags starting with "summer-"

Where You Can Search by Tags

Ecommerce

Tag search powers storefront collection pages, admin product list filters, and the global product picker when creating discounts or bundles.

Warehouse

Filter inventory by tag to locate stock, create pick-and-pack batches by product category, and run tag-scoped stock-take sessions.

Purchase

When adding line items to a purchase order, tag search narrows thousands of SKUs to the exact product type you need in one keystroke.

Marketing

Build audience segments based on the product tags customers have purchased or browsed, enabling highly targeted campaigns without manual list building.

Saving Searches

Any tag query can be saved as a named search. Saved searches appear as quick-filter buttons in list views, making it one click to re-apply a complex Boolean query that your team uses regularly. Saved searches are shared across all workspace members.

Save searches for recurring workflows

Examples of useful saved searches: "Reorder Candidates" (tagged "low-stock" NOT "discontinued"), "Flash Sale Eligible" (tagged "sale-ready" AND stock > 0), "New Season Arrivals" (tagged "SS-2025" OR "AW-2025").

FAQ

Does tag search work on Shopify-synced products?

Yes. Products imported from Shopify bring their Shopify tags into TotalApp's global tag library. Those tags are immediately searchable using the same syntax as natively-created TotalApp tags.

Is tag search available via the API?

Yes. The TotalApp API exposes a GET /api/products?tags=electronics+refurbished&exclude=discontinued endpoint that accepts the same Boolean tag logic as the UI search.

How fast is tag search on large catalogs?

Tag indexes are maintained in real time. Even on catalogs with hundreds of thousands of SKUs, tag search returns results in under 100ms because it never performs a full-text scan — it looks up pre-built tag membership lists.