My Boards

Browse, manage, and share your visual boards — assign to teammates, rename, or open to edit in the canvas.

Overview

My Boards is your personal board library inside TotalApp. It lists every board that belongs to your account, showing each one as a card with a live thumbnail preview so you can identify boards at a glance without opening them.

From this screen you can create new boards, rename or delete existing ones, assign a board to a teammate, or open a board to edit it in the Visual Sync canvas editor. All board data is persisted to the server — your boards survive browser reloads, tab closures, and device switches.

Quick Start

Click New Board in the top-right corner. The board is created and listed immediately. Click its card to open the Visual Sync canvas and start drawing. When you exit the canvas, a thumbnail is generated and your board card updates automatically.

Board List Screen

The My Boards home screen is the hub for all your saved boards. It shows each board as a card (grid view) or a row (list view), with a thumbnail preview, title, shape count, and last-updated date.

View Modes

Grid View

Displays boards as large cards with a prominent thumbnail preview. Ideal for quickly recognising boards visually. The default view when you first open My Boards.

List View

Shows boards as compact rows with title, shape count, and last-updated date. Efficient for managing many boards or finding a specific one by name.

Toggle between views using the LayoutList / LayoutGrid icon pair in the top-right toolbar.

Search

Type in the search bar to filter boards by title in real time. The filter applies immediately as you type — no need to press Enter. Clear the field to show all boards again.

Board Cards (Grid View)

Element	Description
Thumbnail	SVG preview rendered from the canvas content. Updates each time you save the board.
Title	Board name. Double-click the title to rename it inline.
Shape count	Number of shapes and elements on the canvas.
Last updated	Relative timestamp (e.g. "3 hours ago") showing when the board was last saved.
Pencil icon (hover)	Hover over the card to reveal a pencil icon — click it to rename the board without opening the canvas.
Assign icon (hover)	Hover over the card to reveal an assign button — pick a teammate from the dropdown to transfer board ownership.
Trash icon (hover)	Hover over the card to reveal a delete button. Requires confirmation before the board is permanently removed.

Creating & Managing Boards

Creating a New Board

Click the New Board button (top-right, with a + icon). A new board is created with a unique auto-generated title (e.g. "Board 2" if "Board" already exists). The VisualSync canvas opens immediately.

Auto-Unique Titles

TotalApp automatically ensures every board has a unique title. If you create a new board and the default name is already taken, a numeric suffix is appended (Board → Board 2 → Board 3). You can always rename after creation.

Renaming a Board

There are two ways to rename a board:

Inline on the card — hover over a board card and click the pencil (✏) icon. The title becomes an editable input field. Type the new name and press Enter or click elsewhere to confirm. Press Escape to cancel.
Double-click the title — double-click directly on the board title text in either grid or list view to enter rename mode.

Deleting a Board

Hover over a board card and click the trash (🗑) icon. A small confirmation prompt appears inline — click Yes to permanently delete or No to cancel. Deleted boards cannot be recovered.

Deletion is Permanent

There is no trash or undo for deleted boards. All canvas content is removed from the server immediately. Make sure you no longer need the board before confirming deletion.

Opening a Board

Click anywhere on a board card (outside the hover action icons) to open the board in the Visual Sync canvas editor. See the Visual Sync documentation for a full guide to the canvas tools.

Assigning a Board to a Teammate

Hover over a board card and click the assign icon. A dropdown lists the members of your workspace. Select a member to transfer the board to their account. The board will appear in their My Boards list and no longer in yours.

Handoff Without Losing Work

Assigning a board hands off both the board metadata and all canvas content. The receiving teammate gets a full copy — nothing is lost in the transfer.

Data Persistence

All boards and their canvas content are stored on the TotalApp server via a persistent JSON API. Your boards are tied to your account and will be available on any device or browser session — no local storage is used.

Board list (titles, metadata, thumbnails) is loaded from the server when you open My Boards.
Canvas content (shapes, positions, connections) is saved to the server on explicit save or auto-save.
Thumbnails are SVG data URIs stored alongside the board data.

No Local Storage

Board data is never stored in the browser's localStorage or IndexedDB. All persistence goes through the server, so your boards survive browser clears, incognito sessions, and device switches.

Frequently Asked Questions

Can I assign a board to someone in a different tenant?

Board assignment works within the same tenant only. Cross-tenant sharing is planned for a future release.

Why does a board show a placeholder thumbnail instead of a preview?

A placeholder thumbnail appears when the board is empty, or when the canvas SVG could not be rendered. Open the board in Visual Sync, add some content, and save to regenerate the thumbnail.

How many boards can I create?

There is no hard limit on the number of boards. Consider deleting boards you no longer need to keep the list tidy.

Where can I find drawing and editing tools?

Drawing tools are in the Visual Sync canvas editor, not on the My Boards list screen. Open any board to access shapes, connectors, text labels, zoom controls, and layers. See the Visual Sync documentation for a full guide.