Table & List AI Assistants
Row-level AI for every table screen: multi-select bulk actions, data cleanup, natural-language filtering, summarization, and inline smart suggestions.
Overview
Every table and list screen in TotalApp — Asset Registry, My Projects, Purchase Orders, Employees, and dozens more — has an AI Assistant panel that operates directly on the rows in front of you. It is built for operational, row-level work: select records, run bulk actions, clean up messy data, filter with plain English instead of a filter builder, summarize what you're looking at, and get smart per-row suggestions.
Screen previews
A quick look at the screens. Use the toggle in the corner of each preview to switch between the dark and light themes.
Table assistant: quick actions on selected rows
Document assistant: summarize and find themes in selected files
1. Multi-Select & Mass Action
Select any number of rows and describe the bulk change in plain language — the assistant translates it into the right batch update.
Example
"Set status to Approved for these 5 maintenance records and create a work order." The assistant updates all 5 selected rows and creates the linked work order in one step, instead of five separate edits.
2. Data Cleanup & Validation
The assistant scans selected rows (or the whole table) for inconsistent or missing data — mismatched units, blank required fields, duplicate entries, out-of-range values — and proposes fixes in bulk rather than making you hunt for each one manually.
3. Smart Natural-Language Filtering & Search
Instead of building a filter with multiple dropdowns and date pickers, just describe what you want to see.
Example
"Show all CNC machines that were overdue last month with downtime over 10 hours." The assistant parses the equipment type, the date window, the status condition, and the downtime threshold, then applies all four as one combined filter.
4. Quick Summarization & Data Transformation
Ask for a summary of the selected rows or the entire table, and get a plain-English digest instead of scrolling through every record. The same panel can also convert the current view into other formats on demand — CSV for spreadsheets, JSON for further processing, or plain report text for sharing.
5. Inline Smart Suggestions
Beyond responding to typed requests, the assistant proactively flags things worth acting on as you browse a table.
Example
"This vendor has a high delay score — here are 3 alternative vendors with better on-time delivery." The suggestion appears inline next to the row it's about, with no need to ask for it explicitly.
Capability Summary
Multi-Select & Mass Action
Bulk edits and linked record creation across any number of selected rows.
Data Cleanup & Validation
Detects and fixes inconsistent or missing data across the table in one pass.
Smart NL Filtering
Plain-English queries turn into precise, multi-condition filters instantly.
Summarization & Transformation
Summarize selected rows or the whole table, or export to CSV/JSON/report text.
Inline Smart Suggestions
Proactive, row-scoped recommendations that surface without being asked.