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Automotive & Fleet Management Ops

Run your whole fleet on
one FleetOps layer

Pool vehicle dispatch, preventive maintenance scheduling and total cost of ownership — unified into a single Automotive & Fleet Management Ops add-on on TotalApp, from vehicle intake to asset decommission.

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Fleet Utilization & Dispatch

Dispatch pool vehicles
with real permit checks

Book pool vehicles by department, monitor driver shift & tachograph compliance, enforce geofence route limits, and reconcile fuel telemetry against card transactions — all on one dispatch board.

  • ✓
    Pool Vehicle Booking — Approve & Dispatch genuinely checks driver license/permit status before issuing a key
  • ✓
    Driver Shift & Tachograph — continuous drive hours, rest status and speed violations
  • ✓
    Geofence & Route Limits — restricted zones, max speed, 24h breach count
  • ✓
    Fuel Telemetry Audit — refuel volume vs. CAN-bus delta to catch theft or fraud
Explore Utilization & Dispatch
TotalApp — Pool Vehicle Booking
PBK-2026-0141 — 34-TR-1281
A. Yilmaz — Logistics dept — 214 km
Confirmed
PBK-2026-0142 — 06-AF-9042
M. Demir — Sales dept — 88 km
Permit Block
PBK-2026-0143 — 35-LC-5521
S. Kaya — Field Ops — 412 km
Pending Approval
GFN-2026-0006 — Port Corridor
Max 70 km/h — 2 breaches / 24h
Monitoring
Preventive Maintenance & Service Ops

Schedule service before
a vehicle fails on the road

Work orders, parts allocation, driver safety inspections and per-axle tire tracking — with critical telematics fault codes auto-opening a work order the moment a device flags them.

  • ✓
    Work Order Scheduler — scheduled PM, emergency repair & recall service by workshop and priority
  • ✓
    Parts Inventory Link — SKU allocation against open work orders, reorder points
  • ✓
    Inspection Checklist — Pre-Trip DVIR, Post-Trip and Annual Safety with severity grading
  • ✓
    Tire Lifecycle Tracker — tread depth, distance and pressure per axle position
Explore Maintenance & Service Ops
TotalApp — Work Order Scheduler
WO-2026-0304 — P0420 catalyst fault
TIR-2026-1188 — front-left tread depth
PRT-2026-0512 — brake pad stock
Total Cost of Ownership & Asset Life

Know the real cost
of every vehicle you run

Depreciation, insurance claims, lease contracts and end-of-life decommission — the only screens whose gauges are real monetary formulas: cost-per-km, recovery ratio and mileage-consumption risk.

  • ✓
    Vehicle Depreciation & TCO — acquisition cost, accumulated depreciation and real cost-per-km
  • ✓
    Insurance Claims & Accident — payout, deductible and fault ratio through to settlement
  • ✓
    Lease Contract Fleet — mileage limits, expiration dates and renewal/handover
  • ✓
    Asset Decommission — disposal method, residual value and write-off approval
Explore TCO & Asset Life
TotalApp — Vehicle Depreciation & TCO
Fleet CPK
$0.34
Salvage Value
$412k
Replace Now
3
TCO-2026-0071 — 34-TR-1281
Replace
LSE-2026-0019 — expires 42d
Near Expiration

All 16 FleetOps screens

From vehicle intake and telematics pairing to dispatch, service and final asset write-off — every screen your fleet team needs, in one add-on.

Vehicle Fleet & Specifications Setup
🚚
Vehicle Master Catalog
Plate, VIN, make/model, odometer and fleet classification — shares the core Fleet module's own vehicle record.
📡
Telematics & IoT Config
OBD-II/CAN bus/BLE device registry — sampling rate, signal status, battery level and fault-code alarms.
🪪
Driver License & Permits
Jurisdiction-aware licensing — TR (SRC/Psikoteknik), US (CDL/DOT), EU-14 (Driver CPC/Tachograph) or Default.
⛽
Fuel Card Tariff Setup
Card tariffs and station networks — audits fuel receipts straight into FinAudit's invoice-matching ledger.
Preventive Maintenance & Service Ops
🔧
Work Order Scheduler
Scheduled PM, emergency repair and recall service by workshop, priority and estimated cost.
📦
Parts Inventory Link
SKU allocation against open work orders — stock qty, reorder points and reservation status.
📋
Inspection Checklist
Pre-Trip DVIR, Post-Trip and Annual Safety inspections with failed-item count and severity grading.
🛞
Tire Lifecycle Tracker
Per-axle-position tread depth, cumulative distance and pressure telemetry.
Fleet Utilization & Dispatch
🗓️
Pool Vehicle Booking
Department-level reservations — Approve & Dispatch runs a real driver-permit check before issuing a key.
⏱️
Driver Shift & Tachograph
Continuous drive hours, rest status, speed violation count and compliance grade.
📍
Geofence & Route Limits
Restricted zones by vehicle type — max speed, active vehicles inside and 24h breach count.
⛽
Fuel Telemetry Audit
Reconciles fuel card volume against CAN-bus delta to flag theft, fraud or engine inefficiency.
Total Cost of Ownership & Asset Life
📉
Vehicle Depreciation & TCO
Acquisition cost, accumulated depreciation, salvage value and real cost-per-km (CPK).
🚨
Insurance Claims & Accident
Policy number, repair cost, payout, deductible and fault ratio through to settlement.
📄
Lease Contract Fleet
Lessor, monthly rate, mileage limit vs. current odometer, and expiration/renewal status.
♻️
Asset Decommission
Retirement reason, disposal method, residual value and environmental certificate status.
Setup & Roles
🛡️
Roles
Resource-grouped capability picker built from the full AUTOFLEET capability catalog. Admin only.
👥
Fleet & Maintenance Staff
Assign one of five default roles — or a custom one — to each team member as a domain hat.
2-Stage AI Diagnostic

Every dispatch, service and asset
screen reasons before you decide

12 of the add-on's 16 screens run a UI-wired similarity search against the screen's own live ledger, then hand the selected matches to your chosen AI engine for a structured risk read — rendered in a modal, never silently written back to the record.

Stage 1 — local Ollama embedding search
Stage 2 — routes through your Settings → Agentic engine
Booking conflict & idle-risk scoring
Tachograph infringement risk
Fuel theft & card-fraud detection
Never persisted — result closes with the modal
Fleet teams on TotalApp

Built for the people who keep
a fleet moving and compliant

★★★★★

"The permit check on pool booking alone paid for itself — dispatch can no longer hand out keys to a driver whose license lapsed last week."

D
Dispatch & Utilization Analyst
Regional delivery fleet
★★★★★

"A telematics fault code auto-opening a critical work order means our shop hears about a problem before the driver even radios in."

M
Maintenance Supervisor
Municipal service fleet
★★★★★

"Cost-per-km finally reflects reality — depreciation, fuel and insurance all roll up per vehicle instead of living in three spreadsheets."

F
Fleet Asset & Insurance Officer
Leased commercial fleet

Put your whole fleet on TotalApp.

Vehicle intake, telematics, dispatch, preventive maintenance and total cost of ownership in one connected FleetOps workspace.

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