Project Management

Ship Projects.
On Time, Every Time.

Kanban boards, timelines, task tracking, team management and reports — everything your team needs to deliver, in one unified workspace.

Open Project Management See All Features
Kanban Board
Timeline
Tasks
Projects
Team
Reports
Diagrams
7
Core Views
8
Projects
5
Task Columns
AI
Powered Assistant
Kanban Board

Visual Kanban Board

Drag cards across columns to track work through every stage — from backlog to done.

  • Unlimited columns — Backlog, To Do, In Progress, Review, Done
  • Drag-and-drop cards with instant persistence
  • Card labels, priority badges, and due dates at a glance
  • Multi-project tab bar — switch projects without leaving the board
Open Kanban Board
totalapp.app / Kanban Board
BACKLOG 4
API rate limiting docs
feature
Onboarding flow redesign
ux
IN PROGRESS 3
Dashboard redesign v2
design
65%
Auth middleware update
backend
40%
REVIEW 2
Unit tests — services
testing
90%
DONE 5
Login page polish
ui
100%
Timeline

Milestone Timeline

Visualise project schedules as Gantt-style bars. Spot overlaps and critical-path delays before they become problems.

  • Gantt-style horizontal bars per task and sprint
  • Per-project tab — compare timelines side by side
  • Colour-coded by assignee, priority, or category
  • Zoom: week, month, or quarter view
Open Timeline
totalapp.app / Timeline
Jan
Feb
Mar
Apr
May
Jun
Discovery & Planning
Discovery
UI/UX Design
UI/UX
Backend API
API Dev
Frontend Build
Frontend
QA & Testing
QA
Launch
——
Tasks

Unified Task Tracker

Every task across all projects in one filterable list. My Tasks shows your personal queue; All Tasks shows the full team backlog.

  • Filter by status, priority, assignee, or due date
  • Bulk actions — assign, re-prioritise, or close multiple tasks
  • List and grid view toggle
  • AI Assistant — ask questions about your tasks in natural language
Open Tasks
totalapp.app / All Tasks
All
Mine
High Priority
Overdue
Set up CI/CD pipeline
low
Jun 1
Redesign settings page
high
Jun 5
Write API documentation
med
Jun 10
Fix auth token refresh bug
urgent
Overdue
Mobile responsive tables
med
Jun 14
Projects

Project Overview

Every project on one screen — health, progress, open tasks, and team members. Create a new project in seconds.

  • Project cards with live progress percentages
  • Custom accent colours per project
  • Link tasks, notes, workflows, and presentations to a project
  • Archive completed projects without losing data
Open Projects
totalapp.app / Projects
Mobile App v3
72%18 tasks
Website Relaunch
45%32 tasks
API Gateway
91%9 tasks
AI Integration
28%24 tasks
Team

Team Management

See your whole team's workload at a glance. Balance assignments, track capacity, and keep everyone aligned.

  • Member cards with role, open tasks, and completion rate
  • Workload bar per member — spot overallocation instantly
  • Invite members and set roles (Admin, Member, Viewer)
  • Activity feed per member
Open Team
totalapp.app / Team
AK
Alex K.
Lead Dev
SR
Sara R.
UX Design
MJ
Mark J.
Backend
LP
Lisa P.
QA
TH
Tom H.
DevOps
EN
Eva N.
PM
Reports

PM Reports

Velocity, burndown, and delivery metrics across every sprint. Export to share with stakeholders in one click.

  • Sprint velocity and story-point burndown charts
  • Task completion rate by team member
  • Cycle time and lead time histograms
  • Export PDF or CSV reports for stakeholders
Open Reports
totalapp.app / PM Reports
47
Tasks done
94%
On time
3.2d
Avg cycle
12
Open
Sprint Velocity (last 6 sprints)
S1
S2
S3
S4
S5
S6
Diagram Designer

Project Diagrams

Flowcharts, architecture maps, and process diagrams — built into the project workspace so context never gets lost.

  • Drag-and-drop node canvas with 8 node categories
  • Swimlane, ER diagram, and flowchart templates
  • Export as SVG, PNG, or embed in a note
  • Linked to projects — find the right diagram instantly
Open Diagram Designer
totalapp.app / Diagram Designer
User Request
Auth Gateway
Rate Limiter
API Router
Cache Layer
Service A
Service B
Database
AI Assistant

My Boards AI Assistant

Analyze board progress, identify blockers, spot risks, and get actionable insights on your team's workflow.

  • Analyze board progress
  • Identify blockers
  • Spot workflow risks
  • Show key metrics
Open Assistant
totalapp.app/my-boards
Board Assistant
Your Development board has 8 blocked items. Review them in Sprint Review.
Which items are blocking progress?
API integration, DB schema migration, and third-party library conflicts. Recommend escalation meetings.
AI Assistant

My Goals AI Assistant

Track objective progress, find at-risk goals, align team, and measure key results in real time.

  • Track objective progress
  • Find at-risk goals
  • Align team OKRs
  • Measure key results
Open Assistant
totalapp.app/my-goals
Goals Assistant
Q2 revenue goal at 78% completion. Sales team tracking well; Support goal is at risk (52% complete).
What's blocking Support KRs?
Staffing shortage and slow ticket resolution. Recommend resource allocation meeting.
Kanban AI Assistant

Intelligent task dependency analysis

Ask questions about critical paths, bottlenecks, task dependencies, and timeline impacts. The AI analyzes your project structure and surfaces risks before they slow you down.

  • Critical path identification and milestone risk analysis
  • Bottleneck detection across task dependencies
  • Timeline impact prediction for task changes
  • Task reordering recommendations based on dependencies
Open Kanban with AI
totalapp.app/kanban / AI Assistant
Kanban AI Assistant
Task dependency intelligence
What tasks are blocking our Q2 release?
Critical Path Blockers — Q2 Release
API refactoring (5d) — blocks 12 downstream tasks
DB migration (3d) — blocks API work, on critical path
8-day delay risk if migration slips — start immediately
Which items are blocking progress?
API integration, DB schema migration, and third-party library conflicts. Recommend escalation meetings.
Ask about dependencies, risks, timeline…

Everything in One Place

All the tools your team needs to plan, track, and deliver — no context switching required.

Kanban Board

Visual workflow management with drag-and-drop cards, custom columns, and per-project tab switching.

Timeline

Gantt-style schedule view to plan milestones, track dependencies, and communicate delivery dates.

All Tasks

Every open task across all projects in a single filterable list with priority, assignee, and due-date columns.

My Projects

Project cards with live progress and health indicators. Create, archive, colour-code, and open Project Assets to see every linked document, writing, and knowledge source in one modal.

Team

Workload overview per team member. Balance capacity and surface bottlenecks before they cause delays.

Reports

Sprint velocity, burndown, and cycle-time charts with CSV/PDF export for stakeholder updates.

Diagram Designer

Flowcharts and architecture diagrams linked directly to projects — no jumping to an external tool.

My Notes

Multi-tab markdown notes with AI Assistant. Link notes to projects and search across the entire knowledge base.

Ready to Ship Faster—

Kanban, timeline, tasks, and reports — everything your team needs to deliver on time, in one workspace.

Open Project Management Read the Docs