Field Service Management

Dispatch smarter,
resolve faster

Work order dispatch, technician mobile app, service history, and van stock — all connected so your field team always arrives prepared.

47%
Faster Resolution
92%
First-Visit Fix Rate
Real-time
Technician GPS
Mobile-First
Workflow
Work Order Dispatch

Route the right technician to every job, instantly

Live dispatch board with open service tickets, customer addresses, issue types, assigned technicians, priority badges, and ETA — all on one screen.

  • Auto-assign jobs based on technician proximity and skill set
  • Priority badges (Critical / High / Normal) with SLA countdown
  • Real-time ETA updates as technicians travel to site
  • Customer SMS/email notification on dispatch and arrival
Open Dispatch Board
totalapp.app/field-service/dispatch
🛠 Dispatch Board 14 open  ·  6 en route
3
Critical
6
En Route
5
Pending
28
Done Today
Customer / Issue Address Technician ETA Priority
Acme Corp HQ
HVAC — No cooling
14 Harbor Blvd, Unit 3
J. Martinez
12 min
Critical
Sunrise Hotel
Elevator — Fault E04
200 Park Ave, FL 8
R. Chen
31 min
High
Greenfield Mall
Lighting — Partial outage
89 Commerce Dr
S. Patel
45 min
Normal
City Library
Plumbing — Leak in B1
1 Library Sq
Unassigned
Critical
Technician Mobile App

Your team's full workday in their pocket

A mobile-first job list with GPS navigation, customer details, work description, parts checklist, and a one-tap Start button — so technicians can focus on the fix.

  • Offline-capable — works without signal in basements and remote sites
  • One-tap job start, pause, and completion with timestamp
  • In-app camera for site photos attached to the work order
  • Digital signature capture for customer sign-off on completion
Open Mobile App
totalapp.app/field-service/mobile
9:41 ▲ ◉ ▮▮▮
📋 My Jobs — Today
J. Martinez  ·  4 assigned
Acme Corp HQ
📍 14 Harbor Blvd, Unit 3
HVAC — No cooling on 4th floor
Riverside Office
📍 55 Riverview Rd, FL 2
Electrical — Circuit breaker trip
Westside Clinic
📍 300 Medical Way
Plumbing — Dripping tap, Room 7
Service History

Every visit, every fix — logged and searchable

Complete service history per customer and asset with technician, resolution summary, parts used, and satisfaction star ratings all in one searchable timeline.

  • Full per-asset service timeline with photos and notes
  • Satisfaction ratings automatically requested after job close
  • Repeat-issue detection: flags assets with 3+ visits for same fault
  • Export service report as PDF for warranty and compliance
Open Service History
totalapp.app/field-service/history
📋 Service History 143 records  ·  last 90 days
Customer / Asset Issue Type Date Technician Rating
Acme Corp HQ
HVAC Unit — 4F
Cooling failure
Jun 9
J. Martinez
★★★★★
Sunrise Hotel
Elevator — Car 2
E04 door fault
Jun 7
R. Chen
★★★★☆
City Library
Boiler — B1
Scheduled service
Jun 5
S. Patel
★★★★★
Greenfield Mall
Lighting — Zone C
Partial outage
Jun 3
T. Brooks
★★★☆☆
Westside Clinic
Plumbing — Room 7
Leak repair
May 31
J. Martinez
★★★★★
Parts & Inventory

The right parts in the right van, every time

Per-vehicle van stock tracking with part numbers, on-hand quantities, reorder levels, and live status badges so dispatchers always know what each technician carries.

  • Van-level stock management with reorder thresholds and alerts
  • Parts consumed on job close automatically deducted from van stock
  • Central warehouse replenishment requests from the mobile app
  • Parts cost tracked per job for accurate profitability reporting
Open Parts Inventory
totalapp.app/field-service/parts
📦 Van Stock — J. Martinez Van #07  ·  18 SKUs
Part Name Part No. Qty Reorder Status
HVAC Filter 16×20
PRT-4421
FLT-HVAC-1620
12
≥ 5
In Stock
Capacitor 45/5 µF
PRT-2208
CAP-45-5UF
3
≥ 4
Low
Contactor 40A 3-Ph
PRT-3310
CON-40A-3P
7
≥ 3
In Stock
Drain Pan Float Switch
PRT-5502
SW-FLOAT-DP
0
≥ 2
Out
Thermostat 24V Digital
PRT-1107
TH-24V-DIG
5
≥ 2
In Stock
Route AI Assistant

Smart dispatch optimization powered by AI

Get real-time route recommendations, time window conflict alerts, workload balancing suggestions, and travel time optimization. The AI learns from historical dispatch patterns.

  • Optimal route suggestions with travel time predictions
  • Time window conflict detection across all jobs
  • Workload balancing and technician utilization analysis
  • Travel distance reduction recommendations
Open Dispatch with AI
Field Service / Dispatch / AI Assistant
Route AI Assistant
Smart dispatch optimization
Optimize 8 jobs for James in Zone 2 tomorrow.
Optimized Route for James (Zone 2)
1. 315 Main St (9:00-10:00) — HVAC service
2. 428 Oak Ave (10:15-11:00) — Plumbing repair
3. 502 Elm Rd (11:30-12:30) — Install thermostat
📍 Travel: 12.4 miles total, 25 min saved vs. current order

Everything your field service team needs

From first call to final sign-off — TotalApp connects every step of the field service lifecycle in one platform.

🛠

Smart Dispatch

Auto-assign technicians by proximity, skill, and availability with live GPS tracking and one-click rerouting from the dispatch board.

📱

Mobile-First App

Offline-capable mobile app for job start, photo capture, parts usage, and digital customer sign-off — no paper, no clipboard.

Customer Satisfaction

Automated post-job satisfaction surveys with star ratings tied to each work order and technician for performance tracking.

📦

Van Stock Control

Per-vehicle parts inventory with reorder alerts, auto-deduction on job completion, and warehouse replenishment requests.

🔔

SLA Breach Alerts

Automatic escalation when a job is approaching or exceeding its SLA window — dispatchers are notified before a breach occurs.

🗺

Live GPS Map

Real-time map view of all technicians in the field with job assignments, travel routes, and estimated arrival times.

📊

Field Analytics

First-visit fix rate, average job duration, technician utilisation, and customer satisfaction trends with drill-down filters.

🔗

CRM & Invoicing

Completed jobs automatically generate draft invoices in Accounts and update customer records in the CRM — zero double-entry.

Ready to delight your field customers?

Join field service teams using TotalApp to dispatch smarter, fix faster, and keep customers coming back.