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Asset Management

Track every asset.
Zero guesswork.

Register fixed assets, automate depreciation schedules, plan maintenance windows, and manage transfers — all in one place.

Try it free See features
Fixed Asset Register Depreciation Engine Maintenance Scheduling Asset Transfer & Checkout QR Code Tagging
Asset Registry

One register for every fixed asset

From laptops to forklifts — assign asset IDs, categories, locations, values, and custodians in a searchable central register.

  • ✓
    Unlimited asset categories & custom fields
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    QR code & barcode generation per asset
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    Purchase cost, current value & residual tracking
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    Location hierarchy: building → floor → room
Open Asset Registry
totalapp.app/assets/registry
Asset Registry 248 Assets
Total Value
$4.2M
Active
231
In Repair
9
Retired
8
Asset Category Value Location Status
Dell XPS 15 #012
IT Equipment
$1,850
HQ / IT Dept
Active
Forklift TY-3200
Machinery
$28,000
Warehouse A
In Repair
MacBook Pro M3
IT Equipment
$2,400
HQ / Design
Active
Office AC Unit #7
Facilities
$3,200
Floor 3 / Room B
Active
Server Rack SR-04
IT Infrastructure
$12,500
Data Center
Active
Depreciation Engine

Automate depreciation, stay compliant

Straight-line, declining balance, or units-of-production — TotalApp calculates and posts entries automatically each period.

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    Straight-line & declining-balance methods
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    Useful life & residual value per asset
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    Automatic journal entry generation
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    Net book value chart per period
Open Depreciation
totalapp.app/assets/depreciation
Depreciation Schedule — FY 2025
Net Book Value by Quarter
Q1
$3.86M
Q2
$3.53M
Q3
$3.19M
Q4
$2.86M
Annual Dep.
$336K
Avg Useful Life
6.4 yrs
Residual Value
$820K
Maintenance Scheduling

Never miss a service window

Create recurring maintenance tasks, assign technicians, set priority levels, and track completion — directly tied to each asset.

  • ✓
    Preventive & corrective maintenance workflows
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    Due-date alerts & overdue escalation
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    Technician assignment & completion sign-off
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    Full maintenance history per asset
Open Maintenance
totalapp.app/assets/maintenance
Maintenance Schedule 7 Due This Week
🔧
Forklift TY-3200
Hydraulic oil change & filter
Jun 24 High
❄️
Office AC Unit #7
Filter cleaning & refrigerant check
Jun 26 Med
🖥️
Server Rack SR-04
Dust removal & thermal paste
Jun 28 Low
🚗
Company Van V-08
Scheduled service — 50k km
Jul 02 High
🏗️
Generator GEN-02
Load test & fuel filter
Jul 05 Med
Asset Transfer & Checkout

Know who has what, always

Move assets between locations or assign them to employees with full custody tracking, approval workflows, and return deadlines.

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    Employee checkout with expected return date
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    Location-to-location transfer requests
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    Approval workflow for high-value assets
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    Complete custody chain log
Open Transfers
totalapp.app/assets/transfers
Asset Transfers
Checkouts Relocations Pending
Dell XPS 15 #012
IT Store
→ J. Martinez
Active
iPad Pro 12.9"
Storage B
→ Sales Team
Active
Projector Epson EB
Floor 2
→ Floor 4
Pending
Forklift TY-3200
Warehouse A
→ Repair
Repair
Office Chair #44
Floor 1
→ T. Johnson
Active
Available at Every Tier

Asset tracking that scales with you

Every TotalApp tenant gets the core asset register above. Larger operations and regulated industries can layer on deeper lifecycle controls and industry-specific asset intelligence — without switching platforms.

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    Basic (all tenants): registry, custodian assignment, depreciation and in-use / in-repair / retired status — everything shown above, included by default
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    Enterprise Operations add-on: maintenance work orders, downtime tracking, warehouse/location linkage, and audit trails shared with Quality Control and Logistics
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    Energy & Utilities add-on: a grid-specific asset registry for transformers, meters, solar units and storage, with health and capacity ratings
See Energy & Utilities asset tracking
totalapp.app/assets/tiers
Asset Management — Plan Comparison
Basic
All tenants
Asset registry
Custodian assignment
Depreciation basics
Status tracking
Enterprise Ops
Add-on
Maintenance work orders
Downtime tracking
Warehouse/location links
Compliance audit trail
Energy & Utilities
Add-on
Grid asset registry
Transformer/meter ratings
Health & capacity tracking
Grid monitoring tie-in

Everything asset management in one platform

From acquisition to disposal — manage the full asset lifecycle without spreadsheets.

QR & Barcode Tagging

Generate and print QR codes for instant asset identification — scan from any mobile device.

Location Hierarchy

Organise assets across buildings, floors, rooms, and departments with a visual location tree.

Insurance & Warranty Tracking

Store policy numbers, renewal dates, and warranty expiry — with automated alerts before they lapse.

Disposal & Write-Off

Record asset disposals, sales, or write-offs with full audit trail and impact on net book value.

Maintenance Alerts

Set recurring reminders for inspections, servicing, and compliance checks — never miss a due date.

Asset Reports & Audit

Generate IFRS-compliant depreciation reports, full asset registers, and maintenance history exports.

Ready to manage your assets smarter?

Join teams that track every asset, automate depreciation, and never miss a maintenance window.

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