AI Assistants

Not a Feature.
Every Screen's Native Layer.

There's no separate AI app to open, no add-on to install. Every table, list, and dashboard in TotalApp ships with its own AI Assistant built directly into the screen — ready the moment you open it.

Try AI Assistants Free See how it works
0
Separate apps or add-ons to install
4
Native AI Assistant families
5
Table Assistant capabilities
3
Insight Generator pillars
Native Panel

The same panel, wherever you're working

The AI Assistant is a fixed side panel built into the screen itself — not a floating chatbot bolted on top. It always knows what's selected or in view, so you never re-explain your context: select vehicles in Fleet Registry, documents in My Documents, or writings in My Writings, and the panel already knows what you mean.

  • Docked to the right of every table, list, and dashboard screen — always in the same place
  • Context header shows exactly what's selected, e.g. "1 vehicle(s) selected as context"
  • Starts with ready-made prompt cards — "Try Asking" or "Quick Actions" — tuned to that screen
  • One free-text input at the bottom for anything the prompt cards don't cover
Read the Overview Docs
totalapp.app/fleet/vehicles
Fleet Logistics
Vehicle Registry
12
Available
8
In Use
1
Expiring
Filter
PlateDriverStatus
34 KF 919
Expiring
06 TA 271
Active
35 ZC 044
Active
AI Assistant
1 vehicle(s) selected as context
Try Asking
Which vehicles have expiring documents?
How is the fleet being utilized right now?
Ask about vehicles, expirations...
Table & List Assistants

An assistant that acts on your rows

On every table and list screen — from Asset Registry to My Projects — the AI Assistant panel works directly on the data in front of you: select rows, run bulk actions, clean up bad data, or ask for a plain-English filter instead of building one manually.

  • Multi-select & mass action — "Set status to Approved for these 5 records and create a work order"
  • Data cleanup & validation — finds and fixes inconsistent or missing fields in bulk
  • Smart natural-language filtering — "Show all CNC machines overdue last month with downtime over 10 hours"
  • Quick summarization & transformation — summarize selected rows, export to CSV/JSON/report text
  • Inline smart suggestions — "This vendor has a high delay score — here are 3 alternatives"
Read the Table Assistant Docs
totalapp.app/maintenance/assets
Maintenance
Asset Registry
3
Overdue
9
On Track
12
Total
Overdue
AssetTypeStatus
CNC Machine A1
Overdue
Boiler System H8
Overdue
Conveyor Belt C3
Overdue
Hydraulic Press P2
On Track
AI Assistant
3 assets selected as context
Quick Actions
Set status to Approved for these 3 assets
Create one work order for all 3 overdue assets
Ask about selected assets...
Content & Document Assistants

An assistant that knows your documents and writings

In My Documents and My Writings, the panel works the same way it does on any other list — select one or more files or drafts, and the assistant summarizes them, finds common themes, or compares them, using only what you selected as context.

  • Summarize selected documents or writings in one click
  • Find common themes and patterns across multiple selected files
  • Analyze and compare selected documents side by side
  • Same panel, same input box — works identically across My Documents and My Writings
Read the Table Assistant Docs
totalapp.app/workspace/my-documents
My Workspace
My Documents
7
Total Files
4
This Month
2
In Knowledge
Upload
TitleSourceDate
conda.txt
7/14
Posternity Business Canvas.pdf
7/14
Q3 Vendor Report.docx
7/10
AI Assistant
2 documents selected
Quick Actions
Summarize selected documents
Find common themes and patterns
Select documents to analyze...
Dashboard Assistants

The Insight Generator, coming to every dashboard

Dashboards get a different kind of assistant. Instead of acting on rows, the Insight Generator reads the charts for you — starting with the MTBF/MTTR Reliability Dashboard — and turns metric trends into plain-English summaries, root-cause explanations, and concrete next steps.

  • "Average MTBF is 575h, above target — but CNC Machine A1 is the weak point at only 397h"
  • "MTTR increased sharply in Q3 — driven mostly by the Boiler System H8 asset group"
  • "Boiler System H8 had 22 interventions this year — a 2-week preventive interval could cut MTTR ~15%"
  • Natural-language executive summary, root-cause & anomaly detection, and actionable recommendations — in one panel
Read the Insight Generator Docs
totalapp.app/maint-reliability
Maintenance
MTBF / MTTR Reliability Dashboard
575h
Avg MTBF
397h
Lowest (A1)
22
Interventions
MTTR by Quarter
Q1Q2Q3Q4
Insight Generator
Reliability Dashboard
Executive SummaryAvg. MTBF 575h (above target) — CNC Machine A1 the weak point at 397h
Root CauseMTTR spiked in Q3, driven mostly by Boiler System H8
RecommendationShorten Boiler H8's PM interval to 2 weeks — est. 15% lower MTTR
Ask about MTBF, MTTR, assets...

Native to the screen. Not bolted on.

No separate AI app, no extra tab to open — every table and dashboard already has its assistant built in, running on the Agentic engine you configure once.

Try AI Assistants Free Read the Docs