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Maintenance Operations

Keep your assets running
at peak performance

Maintenance work orders, asset register, preventive maintenance scheduling, and real-time MTTR analytics — all in one CMMS platform.

Start for free Explore docs
Work Orders Asset Register Preventive Maintenance Analytics
35%
Less Downtime
2×
Asset Lifespan
AI
Predictive Maintenance
Real-time
MTTR Tracking
Maintenance Work Orders

Log, assign and close maintenance jobs fast

Full lifecycle management for corrective and emergency maintenance work orders — from failure report through technician assignment, parts request, and sign-off.

  • ✓
    Raise work orders from asset failures or inspection findings
  • ✓
    Priority routing: Urgent, High, Normal with SLA countdown
  • ✓
    Assign technicians by skill, shift, and availability
  • ✓
    Parts requisition linked to spare parts inventory
Open Maintenance Work Orders
totalapp.app/maintenance/work-orders
🔧 Maintenance Work Orders 32 open  ·  5 urgent
5
Urgent
12
In Progress
15
Open
142
Done This Month
🔍 Search by WO number, asset or technician…
WO # Asset / Failure Technician Priority Due Status
MWO-0841
Pump P-201 · Bearing failure
Plant 1 — Cooling Loop
J. Martinez
Urgent
Jun 09
In Progress
MWO-0839
Compressor C-104 · Oil leak
Plant 2 — Pneumatics
A. Singh
High
Jun 10
Open
MWO-0837
Conveyor B-07 · Belt worn
Plant 1 — Line B
R. Chen
Normal
Jun 12
Done
MWO-0835
Generator G-01 · Vibration
Utility Room
J. Martinez
Urgent
Jun 09
In Progress
Asset Register

A single source of truth for every asset

Centralise your equipment database with full asset cards: manufacturer details, installation dates, maintenance history, warranty status, and upcoming PM schedules.

  • ✓
    Asset hierarchy: Site → Building → Area → Machine
  • ✓
    QR / barcode scanning for instant field lookup
  • ✓
    Attach manuals, schematics, and certificates
  • ✓
    Track depreciation, replacement value, and warranty expiry
Open Asset Register
totalapp.app/maintenance/assets
🏗 Asset Register 248 assets · 3 sites
Asset ID Name Location Manufacturer PM Freq. Last PM
AST-0201
Pump P-201
Plant 1 — Cooling
Grundfos
Monthly
May 12
AST-0104
Compressor C-104
Plant 2 — Pneumatics
Atlas Copco
Quarterly
Mar 01
AST-B007
Conveyor B-07
Plant 1 — Line B
Interroll
Weekly
Jun 03
AST-G001
Generator G-01
Utility Room
Caterpillar
Monthly
May 28
AST-H012
HVAC Unit H-012
Office Block
Daikin
Bi-annual
Jan 15
Preventive Maintenance

Stop failures before they happen

Build PM schedules by time interval, meter reading, or runtime hours. Auto-generate work orders, track completion rates, and flag overdue tasks with escalation alerts.

  • ✓
    Schedule PM by calendar interval, meter, or runtime hours
  • ✓
    Auto-generate WOs from PM triggers — zero manual effort
  • ✓
    Compliance dashboard: on-time, overdue, upcoming PM events
  • ✓
    Checklists with photo capture for field sign-off
Open Preventive Maintenance
totalapp.app/maintenance/preventive
📅 Preventive Maintenance June 2026 — 8 due
🔧
Pump P-201 — Bearing lubrication Jun 10 Due Soon
⚙
Compressor C-104 — Oil change & filter Jun 15 Scheduled
⚠
Generator G-01 — Load test & inspection Jun 07 Overdue
🏗
Conveyor B-07 — Belt tension check Jun 17 Scheduled
✓
HVAC H-012 — Filter replacement Jun 05 Completed
94%
On-Time Rate
1
Overdue
7
Upcoming
Maintenance Analytics

Know your MTTR, MTBF and top failure causes

Live KPI dashboards covering mean time to repair, mean time between failures, downtime by machine, and Pareto analysis of top failure modes — no spreadsheets needed.

  • ✓
    MTTR trend charts by asset, technician, or failure type
  • ✓
    MTBF tracking and reliability scoring per asset class
  • ✓
    Downtime heatmap — spot chronic offenders at a glance
  • ✓
    Pareto of top-10 failure causes for root cause priority
Open Maintenance Analytics
totalapp.app/maintenance/analytics
📊 Maintenance Analytics Jun 2026 · All Sites
4.2h
Avg MTTR
312h
Avg MTBF
98.1%
Uptime
3
Critical Down
MTTR by Asset (hours)
Pump P-201
8.1h
Generator G-01
6.5h
Compressor
4.2h
Conveyor B-07
2.2h
HVAC H-012
1.5h
Top Failure Causes (Pareto)
Lubrication
31%
Wear & Tear
22%
Electrical
16%
Corrosion
11%
Operator Error
7%

Everything your maintenance team needs

From emergency breakdown response to long-term asset lifecycle management — TotalApp CMMS connects every step of your maintenance operations.

🔧

Maintenance Work Orders

Full work order lifecycle for corrective and emergency maintenance — create, assign, track parts, and close with digital sign-off.

🏗

Asset Register

Centralised equipment database with asset hierarchy, QR codes, attached manuals, warranty tracking, and full maintenance history.

📅

Preventive Maintenance

Auto-generate PM work orders by time, meter, or runtime. Track compliance rates and escalate overdue tasks automatically.

📊

Maintenance Analytics

MTTR, MTBF, uptime KPIs, downtime heatmaps, and Pareto failure analysis — zero spreadsheets, always up to date.

🔔

Breakdown Alerts

Instant push notifications on asset failure with priority escalation, technician dispatch, and SLA countdown timers.

🤖

Predictive Maintenance AI

AI-powered failure prediction from sensor trends and historical MTBF data — get alerts before breakdowns occur.

📦

Spare Parts Management

Link spare parts inventory to assets and WOs. Auto-trigger reorder points and track consumption by equipment and job.

📋

Inspection & Checklists

Digital inspection checklists with photo capture, pass/fail scoring, and automatic non-conformance creation on failures.

✨

AI Assistant on Every Screen

Every Maintenance screen ships with a built-in AI Assistant panel — ask it to analyse work orders, asset health, MTTR / MTBF and spare-parts usage, surface reliability trends, and save the findings as a report, without leaving the screen.

Ready to eliminate unplanned downtime?

Join operations teams using TotalApp CMMS to slash repair times, extend asset life, and shift from reactive to predictive maintenance.

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