My Projects

Every project.
One clear portfolio.

Create projects in one form, track status, jump straight to Kanban or Timeline, review assets and history, and let AI surface blockers across your boards.

Open My Projects See all features
Project Directory
Create a Project
Project Status
Project Navigation
Project Assets
Project History
Archive & Delete
AI Assistant
app.totalapp.app/workspace/my-projects
Your whole portfolio
TotalApp
My ProjectsKanbanTimelineReports
My Projects · Portfolio12 projects
Project directory
Projects
12
Active
7
On hold
2
Mobile App v2Active6
Website RefreshPlanning4
Data PlatformOn Hold8
Billing RevampDone5
Status mix
■ Active 58%
■ Planning 17%
■ On hold 17%
■ Done 8%
History
Status → Active2h
Deadline set Jun 31d
Member added: Sam K.5d
Project assets
Documents 14Writings 6Knowledge 9
Linked by 5 teammates
My Projects

Mobile App v2

StatusActive
Members6
TargetJun 3
Open Kanban
Timeline one tap away
Statuses
Active
Planning
On Hold
Done
AI Portfolio Assistant
3 cards in Review for 5+ days — “Billing webhook” blocks 2 others.
Standup report
Project createdKey MOB · 6 members assigned
Project Directory

Every project
in one list

The top-level directory of all your projects with status, member count and creation date — including projects you were added to.

  • ✓
    Status, members and dates per row
  • ✓
    Member badge on shared projects
  • ✓
    Filter active or archived
Open My Projects Read the Docs
My Projects12
ProjectStatusMembersCreated
Mobile App v2Active6 peopleJun 3
Website RefreshPlanning4 peopleJul 12
Data PlatformOn Hold8 peopleFeb 20
Billing RevampDone5 peopleJan 9
Member badge
Projects you were added to show here too.
Every project in one listStatus, members, dates.
Create a Project

Set up a project
in one form

Name, key, status, priority, target date, category, accent colour, column template and initial members — all at creation.

  • ✓
    Auto-derived key for task IDs
  • ✓
    Standard, Minimal or Custom columns
  • ✓
    Initial members are real assignments
Open My Projects Read the Docs
New project
Name
Mobile App v2
Key
MOB
Status
Planning
Priority
High
Accent colour
Save
Task IDs
MOB-1
MOB-2
MOB-3
Column set
Standard · Minimal · Custom
Members are real assignmentsIt appears in their list too.
Project Status

Communicate health
with a status

Planning, Active, On Hold and Done tell the whole team where a project stands — and every change is recorded.

  • ✓
    Four clear statuses
  • ✓
    Change from the row menu
  • ✓
    Every change logged
Open My Projects Read the Docs
Project status
Planning
Active
On Hold
Done
Active — shown in every filter by default
On Hold — still visible, clearly flagged
Done — kept for reference
⋯ → Set status
Every change is written to History.
Health in one wordEveryone sees the state.
Project Assets

Every linked file
in one modal

See the documents, writings and knowledge sources linked to a project by anyone on your team, filtered by type.

  • ✓
    All, Documents, Writings, Knowledge tabs
  • ✓
    Shows contributor and link date
  • ✓
    Tenant-wide, not just yours
Open My Projects Read the Docs
Project Assets — Mobile App v2
AllDocumentsWritingsKnowledge
Mobile PRD v3
Document · Dana W.
Launch announcement
Writing · Marco V.
Competitor research
Knowledge · Elena R.
API contract
Document · Sam K.
Tenant-wide
Items linked by any teammate.
Everything linked, one modalDocs, writings, knowledge.
Project History

A full audit trail
of every change

Status changes, owner assignments, member changes and deadline updates are logged newest-first with who and when.

  • ✓
    Newest-first event log
  • ✓
    Who did what, and when
  • ✓
    Status, owner, members, deadline
Open My Projects Read the Docs
History — Mobile App v2newest first
Status changed: Planning → Active
Marco V. · 2h
Deadline set to Jun 3
Dana W. · 1d
Owner assigned: Dana W.
Marco V. · 3d
Member added: Sam K.
Dana W. · 5d
Project created
Dana W. · 9d
Nothing is silent
Who, what and exactly when.
A full audit trailStatus, owner, members, deadline.
Archive & Delete

Archive first,
delete last

Archive keeps tasks, members and history out of sight but safe; delete is permanent and also removes linked artefacts.

  • ✓
    Archive hides, never loses data
  • ✓
    Archived filter to bring it back
  • ✓
    Delete is permanent
Open My Projects Read the Docs
Archive
Billing Revamp
Leaves the default list. Tasks, members and history are kept.
Archived
Filter
ActiveArchived
Bring it back any time.
Delete
Permanent. Removes tasks, columns and linked reports, workflows and presentations.
Delete project
Archive first, delete lastKeep the history.
AI Assistant

Ask your portfolio
anything

The assistant reads your projects, boards and goals to find blockers, balance workload, forecast completion and write standup reports.

  • ✓
    Blocker and aging-task detection
  • ✓
    Workload balance and velocity forecast
  • ✓
    Standup and OKR review reports
Open My Projects Read the Docs
AI AssistantBoards & goals
D
Which cards are blocking other work?
A
3 cards have sat in Review for 5+ days — “Billing webhook” blocks 2 others. Dana W. holds 9 open cards, Sam K. only 3.
Standup report
Velocity
Risks and forecastsBlockers, workload, velocity.

Everything for running your project portfolio

From creating a project to archiving it — the whole lifecycle in one directory.

📁

Project Directory

Status, members and dates for every project.

➕

Create Projects

One form with key, columns and members.

🚦

Status

Planning, Active, On Hold and Done.

📎

Project Assets

Documents, writings and knowledge in one modal.

🕘

History

A full audit trail of every change.

✨

AI Assistant

Blockers, workload and standup reports.

Ready to organise your projects?

Give every project a home, a status and a full history.

Open My Projects Read the Docs