Purchase

Buy smarter.
From RFQ to receipt.

Purchase orders, approval workflows, vendor management, an order pipeline board and a vendor portal — procurement without the email chains.

app.totalapp.app/purchase/dashboard
From RFQ to receipt
TotalApp
DashboardOrdersPipelineVendors
Procurement · Q4Spend $842k
Spend by category
■ Raw materials 44%
■ Packaging 22%
■ Logistics 18%
■ Services 16%
Open POs64
On-time92%
Pending approvals7
PO-1182TechSupply Co.$18.4kApprove
PO-1179FastBox Logistics$9.2kApprove
PO-1176Global Parts Ltd$6.1kApprove
Order pipeline
4
RFQ
6
Sent
9
Confirmed
11
Received
Vendor performance
VendorScoreLead
TechSupply Co.946.2d
Nordic Comp.884.1d
Global Parts719.8d
Vendor portal

RFQ-318

Steel bracket M8$3.95
Zinc fastener M6$0.18
Lead time6d
Submit quote
Secure link · expires in 7 days
Approval limits
Team lead< $5k
Procurement mgr.< $25k
CFO> $25k
AI Purchase Assistant
FastBox delivered late on 3 of 8 POs — Nordic Components is 6% cheaper with a shorter lead time.
Shift volume
RFQ sent to 4 vendorsQuotes due in 3 days
Purchase Dashboard

Procurement at
a glance

Spend by category, open orders, on-time delivery and pending approvals in one real-time view.

  • ✓
    Spend analytics by category
  • ✓
    On-time delivery tracking
  • ✓
    Pending approvals and alerts
Open Purchase Read the docs
Purchase dashboardQ4
Spend
$842k
Open POs
64
On-time
92%
To approve
7
■ Raw materials 44%
■ Packaging 22%
■ Logistics 18%
■ Services 16%
Pending approvals
PO-1182 · $18.4k
PO-1179 · $9.2k
Procurement at a glanceSpend, suppliers, approvals.
Purchase Orders

RFQ to receipt,
in one workflow

Create requests for quotation, confirm orders and receive goods into inventory with every status tracked.

  • ✓
    RFQ → confirm → receive → bill
  • ✓
    Goods receipt into inventory
  • ✓
    Filter and search every order
Open Purchase Read the docs
Purchase ordersRFQ → receipt
✓
RFQ
✓
Sent
3
Confirmed
4
Received
5
Billed
POVendorTotalStatus
PO-1182TechSupply Co.$18,400Confirmed
PO-1181Nordic Components$6,950Received
PO-1180Global Parts Ltd$12,300RFQ
PO-1179FastBox Logistics$9,200Awaiting approval
Goods receipt
PO-1181 · 48/48 ✓ → inventory
RFQ to receiptOne workflow, every status.
Approval Workflow

Approvals that follow
your spending limits

Route orders to the right approver by amount and category, with a clear audit trail.

  • ✓
    Thresholds by amount
  • ✓
    Multi-step approval chains
  • ✓
    Audit trail on every decision
Open Purchase Read the docs
Approval workflowPO-1182 · $18.4k
✓
Dana W.
Team lead
< $5k
✓
Marco V.
Procurement manager
< $25k
…
Elena R.
CFO
> $25k
ApproveRejectWaiting on Marco V.
Thresholds
Configurable per category
Approvals by amountRight person, right limit.
Order Pipeline

See every order
on one board

A Kanban board of all purchase orders by status — drag cards to advance an order without opening it.

  • ✓
    Columns for every status
  • ✓
    Drag and drop to advance
  • ✓
    Billing filter and toolbar totals
Open Purchase Read the docs
Order pipeline48 orders
RFQ4
PO-1180
Global PartsS
PO-1177
Apex Ind.M
SENT6
PO-1183
NordicL
PO-1176
TechSupplyS
CONFIRMED9
PO-1182
TechSupplyK
PO-1174
FastBoxL
RECEIVED11
PO-1181
NordicM
BILLED18
PO-1169
GlobalK
Billing filter
AllTo billBilled
Drag to advanceNo need to open the order.
Vendor Management

Know every supplier’s
track record

A supplier directory with contacts, payment terms and performance scorecards for delivery, quality and price.

  • ✓
    Contacts and payment terms
  • ✓
    Delivery and quality scorecards
  • ✓
    Lead-time tracking
Open Purchase Read the docs
Vendors48
TTechSupply Co.
Net-30 · EUR
94
NNordic Components
Net-30 · EUR
88
GGlobal Parts Ltd
Net-30 · EUR
71
FFastBox Logistics
Net-30 · EUR
52
TechSupply Co.
Quality · Delivery · Price · Comms · Terms
Lead time
6.2 days
Performance scorecardsDelivery, quality, price.
Products & Variants

Purchasing data
per product

Cost, suppliers, lead time, MOQ and variants for every product — editable inline.

  • ✓
    Supplier lines with price and MOQ
  • ✓
    Variants and inline editing
  • ✓
    CSV import
Open Purchase Read the docs
Steel bracket M8Can purchase ✓ · Can sell ✓
SupplierCostLeadMOQ
TechSupply Co.$4.106d100
Nordic Components$4.354d50
Global Parts Ltd$3.9512d500
Variants: ZincGalvanizedStainless
Best price
$3.95
Global Parts · MOQ 500
Edit inlinePrice, lead time, MOQ.
Vendor Portal

Let vendors quote
themselves

Send a secure no-login link; vendors review the RFQ and enter pricing that flows straight into your PO.

  • ✓
    Secure link with expiry
  • ✓
    No manual price re-entry
  • ✓
    Company details pre-filled
Open Purchase Read the docs
Vendor portalvendor.totalapp.app/rfq/318
vendor.totalapp.app/rfq/318
RFQ-318 · Acme Manufacturing
ItemQtyYour price
Steel bracket M8500$3.95
Zinc fastener M62,000$0.18
Submit quote
Secure link
No login needed
Expires in 7 days
Prices flow straight into the PO — no re-typing.
Vendors quote themselvesSend one link.
AI Assistant

Ask about spend
and bottlenecks

Ask which vendors are late, where spend is rising and what to renegotiate — then save the answer as a report.

  • ✓
    Vendor delay analysis
  • ✓
    Spend and savings insights
  • ✓
    Save as report
Open Purchase Read the docs
AI AssistantSpend & vendors
D
Which vendors are slowing us down this quarter?
A
FastBox Logistics delivered late on 3 of 8 POs (avg +4 days). Nordic Components is cheaper by 6% with 2 days shorter lead time.
Shift volumeSave as report
Late deliveries
Bottlenecks surfacedSpend and delays, explained.

Everything procurement needs in one place

From the first request for quotation to goods in your warehouse — every step tracked.

📊

Purchase Dashboard

Spend, open orders and approvals at a glance.

🧾

Purchase Orders

RFQ, confirm, receive and bill in one workflow.

✅

Approvals

Route by amount with a full audit trail.

🏭

Vendor Scorecards

Delivery, quality and price performance per supplier.

🌐

Vendor Portal

Suppliers quote through a secure no-login link.

✨

AI Assistant

Find late vendors and savings by asking.

Ready to streamline purchasing?

Join teams using TotalApp to control spend and keep suppliers on schedule.